Everyone is born with a name right? Some people go by their middle name and some prefer to be called by a nickname. Have you ever tried to reach a client, co-worker, or business partner only to be sent to their voicemail? Have you ever been introduced with the wrong name at a meeting or party?
In today’s tech world, it’s important to leave a positive first impression if someone can’t reach you right away. It is just as important to give a first impression when you introduce yourself for the first time. I have listed some coaching tips to help guide you so that you don’t waste time making little mistakes like only using your nickname or your first name. Check them out:
- Use your full first and last name when you introduce yourself on your voicemail recording. Don’t just use your nickname or first name on your voice recording. You don’t want to diminish your name importance by using a childhood nickname. Make sure to record your full first and last name.
- If you introduce yourself with your formal name and someone shortens it, correct them. There have been times when I have introduced myself as Jenna and people wanted to shorten it to Jen or Jenny. I have never met anyone that changed Jim to Jimmy without permission first. This all depends on the type of relationship you have with a person but if you prefer to use your formal name, make sure you correct them by simply repeating the name you prefer them to use.
- Even if you have gone by Jess, Ash, Abby, or Kate your entire life, begin introducing yourself using your formal name. Over time, people will take your cue.
- Change your business cards and signature lines to read Jessica, Ashley, Abigail, or Katherine. You’ll be much more likely to be taken seriously if you don’t use your nickname in a professional business setting.
- Give a firm handshake. If you don’t know how, practice. If all else fails, watch a youtube video.
- Have energy in your voice when leaving a voice recording for your mailbox.
- Don’t use the computer generated default greeting when setting up your voice mailbox.
- Tell people what you want them to do. Here is an example: “Hi, you have reached (state your first name) (pause) (state your last name) with (state your company). At the tone please leave your name, phone number, the purpose of your call and the best time to reach you and I will return your call as soon as possible. Thank you.”
- Make eye contact. Don’t make the creepy kind but definitely look into someone’s eyes when they are speaking to you.
- If you want to get creative with your voicemail, go for it. Beware though, you don’t want to sound cheesy. Here is an example: “You’ve reached (state your first name) (pause) (state your last name) with (state your company). Leave an awesome message with your name and number and I will be sure to return your phone call as soon as possible. Have a great day. Good bye.”
Remember, you never get a second chance to make a first impression. Hopefully these quick tips can you get started. If you have any suggestions and/or first impression advice, leave a comment below.